Your Tax Preparation Guide
Provided by Your CPA at Carlsen Partners
Welcome! This guide is designed to help you understand the tax preparation process and what you need to do to ensure a smooth, timely, and accurate filing. Whether you’re an individual, self-employed, or a small business owner, the following steps outline how to prepare for tax season.
✅ Step 1: Gather Your Documents
For Individuals:
- ❒ W-2s from employers
- ❒ 1099s for contract income, interest, dividends, or other income
- ❒ 1098 mortgage interest statements
- ❒ Property tax statements
- ❒ Charitable donation receipts
- ❒ Medical expenses (if itemizing)
- ❒ Childcare expenses and provider info
- ❒ Education expenses (Form 1098-T, student loan interest)
For Businesses/Self-Employed:
- ❒ Profit & loss (P&L) statement
- ❒ Balance sheet
- ❒ Business expenses (travel, supplies, meals, etc.)
- ❒ Mileage logs or vehicle expenses
- ❒ Payroll records (if applicable)
- ❒ 1099s issued to contractors
- ❒ Estimated tax payments made
✅ Step 2: Organize Your Tax Records
- Use folders or digital apps (like a cloud drive) to store records
- Group items by income, deductions, credits, and other categories
- Label documents clearly with the relevant tax year
✅ Step 3: Fill Out Your CPA’s Tax Questionnaire
Most CPAs, including Carlsen Partners, provide a brief annual tax questionnaire. It helps:
- Confirm basic info (address, dependents, bank account)
- Identify changes (new job, new home, marriage/divorce)
- Ensure eligible deductions and credits are captured
✅ Step 4: Schedule Your Tax Appointment
Depending on your tax situation, you may choose:
- A remote meeting (Zoom or phone)
- A secure client portal upload
- An in-person meeting
Earlier is always better—especially if you’re expecting a refund or need to make a payment.
✅ Step 5: Understand Your Tax Return
Your CPA will review the return with you and explain:
- Income and tax calculations
- Deductions taken
- Refund or amount due
- Any planning recommendations for next year
Before signing, make sure to ask questions and understand your return.
✅ Step 6: Pay & File
- Your CPA will e-file your return with your authorization
- If you owe taxes: options include check, credit card, or IRS Direct Pay
- Keep a copy of your filed return for your records
📅 Year-Round Tips for Next Tax Season
- Keep receipts and records in one place
- Track estimated payments if self-employed
- Adjust your W-4 if your refund was too large or too small
- Note big life changes (marriage, home purchase, kids, job change)
- Consider tax planning mid-year with your CPA
📍 We’re Here to Help
Carlsen Partners – CPA Tax Strategy & Compliance
Rachel Carlsen, CPA
Let us handle the numbers—so you can focus on what matters most.
