Rachel Carlsen CPA

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Rachel Carlsen CPA

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2025 TAX UPDATES

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2025 TAX UPDATES

Corporate Tax Planning


Corporate Tax Organizer

For C Corporations (Form 1120) and S Corporations (Form 1120-S)

Includes California Form 100 / 100S Filing

Please use this organizer to provide essential documents and details for accurate and timely preparation of your federal and state corporate tax returns.


1. Company Information

Please provide the following:

  • Legal business name
  • Federal Employer Identification Number (FEIN)
  • California Secretary of State Entity Number
  • Date of incorporation and state of incorporation
  • S Corporation election effective date (if applicable)
  • Business address, phone, and email
  • Principal business activity
  • Ownership structure and any changes during the year
  • List of shareholders (include name, SSN, ownership %, and addresses)
  • Copy of the prior year’s tax return is required to e-file
  • If new to our firm, include the last 3 years of corporate tax returns


2. Financial Statements

Please provide your complete year-end financial statements, including:

  • Profit and Loss Statement (Income Statement)
  • Balance Sheet (Assets, Liabilities, and Equity)
  • General Ledger (optional but helpful)
  • Trial Balance
  • Bank statements for year-end reconciliation
  • Inventory reports (if applicable)
  • Fixed asset list with acquisition dates and depreciation schedules


3. Income Documentation

Please provide details on:

  • Total gross receipts or sales
  • Returns and allowances
  • 1099-NEC or 1099-MISC received for services
  • Interest and dividend income (include 1099-INT and 1099-DIV)
  • Gain or loss from sale of assets (include supporting documentation and Form 4797, if applicable)
  • Rental or royalty income
  • Other business income (e.g., grants, rebates, forgiven PPP loans, etc.)


4. Deductions and Expenses

Please provide a breakdown of the following business expenses:

  • Wages and salaries paid to employees
  • Payroll tax reports (Forms 941, DE9/DE9C, W-3 and W-2s)
  • Contract labor (include 1099s issued)
  • Rent or lease expenses (equipment, vehicles, real estate)
  • Advertising and marketing
  • Insurance (health, liability, business property, etc.)
  • Office supplies and expenses
  • Meals and entertainment
  • Travel and vehicle expenses (include mileage logs if applicable)
  • Professional fees (legal, accounting, consulting)
  • Bank and merchant processing fees
  • Utilities, internet, and phone
  • Depreciation and amortization (include asset details if new purchases)
  • Charitable contributions (if any)
  • Other deductions (itemize if material)


5. State and Local Requirements

Please answer the following:

  • Did the corporation operate only in California during the year?
  • Any income or operations in other states?
  • Estimated tax payments made to California (include dates and amounts)
  • Any business licenses or gross receipts taxes paid?
  • Did the business pay rent for a California location (for purposes of credits or apportionment)?
  • Did the business participate in CalSavers or offer retirement benefits?


6. Other Important Information

Please indicate whether any of the following apply:

  • Any ownership changes during the year
  • Any distributions or shareholder loans made
  • Any shareholder health insurance premiums paid by the corporation
  • Any new EINs, DBAs, or address changes during the year
  • Did the business receive a Form 1099-K from third-party payment platforms?
  • Did the company use cryptocurrency for any business transactions?
  • Were there any IRS or FTB correspondence, audits, or notices during the year?


📎 Submitting Your Information

Please use our secure client portal to upload your completed organizer and financial documents.

  • We require your prior year’s corporate tax return to electronically file your current return.
  • If this is your first year with our firm, please provide your last 3 years of business tax returns for a complete review.


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Interested in working with me? Please feel free to reach out and book an appointment using the link below.

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